Equipment & Maintenance
Every piece of equipment, accounted for
Equipment registry, maintenance history, fuel logs, calibrations, and pre-season readiness checklists — so nothing gets missed when it matters most.
- RO membrane check
- Vacuum pump oil change
- Evaporator gaskets
- Thermometer calibration
- Filter press inspection
- Tank sanitization
Catalog your entire operation
Catalog every RO, evaporator, pump, vacuum gauge, and tank. Track install dates, service history, and status across your entire operation.
- Full equipment catalog
- Install dates and serial numbers
- Status tracking
- Service history at a glance
Stop relying on memory
Log maintenance as it happens. Track calibrations with due dates. Stop relying on memory for what was serviced and when.
- Maintenance event logging
- Calibration tracking with due dates
- Service history per equipment
- Exportable maintenance records
Notes
Replaced with ISO 68 oil. No leaks observed.
Know what you’re burning through
Track fuel usage, filter inventory, defoamer, and other consumables across the season. Know what you’re using and when to reorder.
- Fuel usage logging
- Consumable inventory
- Season-level tracking
- Reorder visibility
Hit the ground running
Run structured checklists before the season starts. Confirm every piece of equipment is tested, calibrated, and ready to go.
- Structured pre-season checklists
- Equipment-by-equipment verification
- Progress tracking
- Readiness confirmation
- Vacuum test — all lines
- RO membrane flush
- Evaporator dry fire
- Float box calibration
- Tank sanitization
Equipment through the season
Audit and catalog
Review last season’s maintenance notes. Register new equipment. Flag anything that needs service before first run.
Service and calibrate
Replace gaskets, change pump oil, test vacuum systems, calibrate thermometers and hydrometers. Log every service in Sapline.
Run the readiness checklist
Work through your pre-season checklist item by item. Track progress across crew until everything’s confirmed ready.
Track as you go
Log fuel usage, filter changes, cleaning events, and field repairs as they happen. The record builds itself.
Respond to issues
When something breaks or underperforms, log the event and resolution. Build a maintenance history that informs next year’s prep.
Close out and plan ahead
Review total fuel consumed, maintenance frequency, and equipment performance. Note what to replace, rebuild, or upgrade before next year.